Overview

Coffee is more than just a beverage—it’s an agricultural journey involving complex processes from planting to export. For plantation owners, farm managers, and processors, managing operations efficiently while maintaining traceability, quality control, and financial oversight is essential.

OneBusiness ERP offers an integrated platform tailored to meet the unique needs of coffee plantations. From field-level activity tracking to production planning, inventory management, sales processing, and financial accounting, OneBusiness ERP empowers coffee businesses to achieve operational efficiency, sustainability, and profitability.

🌾 Field-Level Plantation Management

OneBusiness ERP begins its support at the plantation level, where every block of land and each coffee plant is tracked.

Key Features:

• Block Mapping on Google Maps: Visually map plantation blocks using GPS coordinates. View real-time status of each block including crop health, maturity stage, irrigation status, and soil data.
• Activity Tracking: Record daily tasks such as sowing, pruning, fertilization, irrigation, pest control, and harvesting. Assign workers to tasks and capture labor hours and costs.
• Yield Monitoring: Capture expected and actual yield per block, helping in future yield forecasting and planning.

⚙️ Production Planning Integration

Coffee processing involves multiple stages such as sorting, pulping, drying, roasting, and packaging. OneBusiness ERP’s Production Planning module streamlines these operations.

Capabilities:

• Batch Creation: Schedule and track weekly or daily production batches, aligned with harvesting cycles.
• Process Control: Monitor critical stages of processing (e.g., moisture levels during drying, roasting temperature).
• Resource Allocation: Assign equipment, personnel, and materials efficiently based on planned production volumes.
• Quality Control Integration: Perform quality checks at each production stage to ensure grading consistency.

📦 Inventory Management

Once coffee is processed, managing storage, packaging, and shipment becomes critical. OneBusiness ERP provides robust inventory controls.

Features:

• Real-Time Stock Updates: Track processed and unprocessed stock in silos, godowns, or warehouses.
• Lot & Batch Tracking: Maintain traceability from farm block to final package using lot numbers and batch IDs.
• Expiry & Quality Tags: Label inventory based on grading, expiry (for roasted coffee), and packaging date.
• Warehouse Transfers: Manage movement between internal and third-party warehouses.

💰 Integrated Sales & Distribution

Whether your plantation sells green beans to exporters or roasted coffee to retailers, OneBusiness ERP’s sales module simplifies the entire sales lifecycle.

Highlights:

• Sales Order Management: Create, approve, and process sales orders with customer-specific pricing and terms.
• Distribution Planning: Align deliveries with logistics, schedule dispatches, and optimize routes.
• Customer Management: Maintain detailed customer profiles, history of purchases, and pricing agreements.
• Invoice Generation & E-Invoicing: Automatically generate GST-compliant invoices, support e-invoicing for India, and integrate with STP and Superstream for Australian compliance.

📊 Financial Accounting & Profitabilit

Coffee plantation management must align closely with cost control and profitability. OneBusiness ERP offers fully integrated financial accounting that reflects every activity in the plantation.

Core Financial Features:

• Expense Tracking: Record costs by plantation block, activity type, and department (e.g., harvesting vs processing).
• Budgeting & Forecasting: Compare actual vs planned costs, and adjust forecasts based on yield and market trends.
• Accounts Payable/Receivable: Manage vendor payments, employee wages, and customer collections.
• GST & Tax Compliance: Handle multi-state GST, generate tax returns, and ensure compliance across jurisdictions.

Mobility & IoT Integration

Field operations need mobile-ready solutions. OneBusiness ERP supports mobile access and IoT integration for real-time data acquisition.

Extensions:

• Mobile Field App: Enable supervisors to capture activity data, upload images, or update block status from the field.
• IoT Sensors: Integrate with soil moisture, temperature, and humidity sensors to optimize irrigation and drying processes.
• Voice Bot Assistant: Use AI-powered voice bots to schedule reminders, provide production summaries, and assist with data entry.

Sustainability and Traceability

Traceability and eco-conscious operations are increasingly demanded by consumers and regulators. OneBusiness ERP helps plantations comply with certification requirements such as Rainforest Alliance or Organic certifications.

Tools:

• Carbon Accounting: Monitor carbon footprint of farming activities and optimize processes for sustainability.
• Traceability Reports: Trace every coffee bag from origin (plantation block) to final customer, aiding in export documentation and quality assurance.

Why Choose OneBusiness ERP for Coffee Plantations?

• ✔️ Tailored for end-to-end plantation and processing needs
• ✔️ Designed with compliance in mind (India GST, Australia STP/Superstream, etc.)
• ✔️ Supports scalability from small estates to large coffee groups
• ✔️ Integrates seamlessly across departments—plantation, factory, warehouse, sales, and finance
• ✔️ Built with modern cloud architecture, mobile apps, and IoT readiness

Get Started Today

Are you ready to digitally transform your coffee plantation? With OneBusiness ERP, plantation owners and managers can modernize operations, enhance transparency, and maximize profitability—all from a single, integrated platform.

Contact us , onebusinesserp.com, for a demo tailored to your plantation’s unique needs.