Labour Hire Overview
Streamline your contractor and vendor engagement with intelligent automation, seamless onboarding, and real-time performance insights.
The Labour Hire management module in OneBusiness ERP offers a comprehensive, end-to-end solution for organisations seeking to manage external workforce supply with precision, compliance, and speed. Whether you’re a construction firm, service provider, or enterprise managing multiple projects, our platform empowers you to source, evaluate, onboard, and manage contractors—all from a unified interface.
Integrated Vendor Portal
The OneBusiness ERP Labour Hire Management, Integrated Vendor Portal provides organisations with a seamless, online platform to build and manage their labour supply network efficiently. Instead of manually collecting vendor details through emails or spreadsheets, companies can invite vendors to self-register directly through the portal. During registration, vendors can upload company details, compliance documents, licences, certifications, and nominate the trades or roles they specialise in. This creates a centralised and structured database of approved labour suppliers, making it easier for organisations to access skilled resources when required while maintaining full visibility and control over vendor participation.
Once vendors are registered, organisations can publish work requests for specific roles, projects or urgent labour requirements through the portal. These requests are instantly visible to all eligible vendors, who can then submit multiple candidate resumes directly against each requirement. This eliminates time-consuming follow-ups and ensures that HR, project teams or site managers receive a pool of qualified candidates in a structured, comparable format. The entire process—from publishing work requirements to receiving resumes—is automated, traceable and fully integrated with the OneBusiness ERP system, enabling faster decision-making, transparent vendor engagement and improved workforce planning.
AI-Powered Resource Evaluation
Using the integrated OpenAI API, submitted resumes are automatically:
• Parsed and ranked based on skill relevance, experience, and project fit
• Evaluated against custom criteria defined by the organisation
• Shortlisted to highlight the top candidates for each work request
This intelligent screening accelerates decision-making while ensuring quality and compliance. A perfect Labour Hire management to reduce your manual effort and effortless tracking.
Work Order & Onboarding Workflow
Once candidates are selected, the system facilitates:
• Work Order issuance to the vendor
• Contractor onboarding, including:
• General Induction
• Safety Induction
• Seamless transition into active project roles
Timesheet & Approval Process
With our OneBusiness Labour Hire Management Contractors can:
• Submit timesheets via mobile or web interface
• Follow a structured approval workflow with designated supervisors
• Ensure accurate tracking of hours and project contributions
Automated RCTI Generation
The system automatically generates Recipient Created Tax Invoices (RRCTI) for each contractor, across multiple projects. These entries are:
• Logged in the organisation’s Accounts Payable
• Fully auditable and compliant with financial regulations
Evaluation & Performance Dashboards
OneBusiness Labour Hire Management: Maintain quality and accountability with:
• Contractor Evaluation transactions post-project or milestone
• Vendor Evaluation metrics based on delivery, responsiveness, and compliance
• Performance Dashboards to track contractor effectiveness over time
These insights support strategic workforce planning and vendor relationship management.
Why Choose OneBusiness ERP for Labour Hire?
OneBusiness ERP provides a complete, intelligent, and flexible platform designed specifically to simplify and streamline the labour hire process from start to finish. It brings together automation, mobility, AI, and compliance into a single solution that empowers you to manage contractors, vendors, and finances with confidence.
End-to-End Process Automation
From vendor onboarding to tax-compliant invoice generation, every step is automated.
No manual spreadsheets, no follow-up emails—just a seamless, transparent workflow that covers:
Vendor registration and approval
Work request publishing and quotation submission
Resource allocation and onboarding
Timesheet submission, review, and approval
Recipient Created Tax Invoice (RCTI) generation and payment tracking
AI-Powered Decision Making
Make faster and smarter choices with built-in AI capabilities:
Automatically shortlist vendors based on pricing, skills, past performance, and availability
Predict delays or workforce shortages before they impact your project
Gain insights on vendor reliability, work quality, and cost trends
Mobile Workflows for a Distributed Workforce
Contractors, supervisors, and managers stay connected—anytime, anywhere.
Mobile app for Android and iOS
Submit or approve timesheets on the move
Upload induction documents, compliance forms, and work photos
Push notifications for approvals, work orders, and payments
Compliance Built In—Not Added Later
Stay audit-ready with compliance at every stage:
Digital induction and safety training workflow
Document tracking for licenses, certifications, and insurance
GST, RCTI, payroll compliance, superannuation, and audit logs are maintained automatically
Live Dashboards & Vendor Performance Monitoring
Make decisions with real-time visibility:
Monitor project-wise labour costs and utilisation
Track vendor performance, response times, and invoice history
Custom dashboards for HR, Finance, Operations, and Management
Fully Integrated with a Complete ERP Suite
Unlike standalone labour hire platforms, OneBusiness is part of a full-scale ERP system.
Choose only the modules you need—Finance, Payroll, Inventory, Procurement, CRM, Asset Management, etc.
No duplicate data entry—information flows seamlessly across all departments
Scalable for small agencies, mid-sized contractors, or enterprise-level operations
Custom Mobile App—Because One Size Doesn’t Fit All
Your business is unique, and your mobile app should be too.
We build custom mobile apps (Android & iOS) connected to your ERP backend
Workflows, branding, dashboards, roles, and features tailored to your exact needs
Keeps you connected to your business—approvals, alerts, reports—wherever you are
In Short: Efficiency, Intelligence, Mobility, and Control—All in One Platform
OneBusiness ERP transforms labour hire operations from a manual, time-consuming process into a smart, automated ecosystem that helps you save time, reduce costs, and stay compliant—while delivering real-time visibility and control.