Coffee Plantation Management Software

Digitally Transforming Coffee Estates from Crop to Cup

 

OneBusiness ERP offers a cloud-based solution designed specifically for the unique operational and compliance needs of coffee plantations. From block-wise cultivation tracking to workforce management, processing, and export documentation—our ERP provides everything needed to run an efficient, compliant, and data-driven plantation business. 

 

Optimised for estates in Tamil Nadu, Kerala, and Karnataka, the system supports every stage of the coffee lifecycle—right from field operations to factory processing and marketing. 

 

🌱 Coffee Plantation Features Overview 

📍 Block Mapping & Crop Monitoring 

Define plantation blocks with crop variety, age, elevation, and yield data. Integrated Google Maps visualisation helps in better land use planning and operational decisions. 

 

🌳 Seasonal Field Activity Planning 

Plan and monitor seasonal operations like flowering inspections, shade regulation, pest control, and harvest scheduling. Assign field staff and track task completion by area and worker. 

 

🧑🌾 Worker Activity Logging 

Record daily activities such as weeding, trenching, manuring, and harvesting. Capture productivity data at block-level with mobile apps—even in remote locations.
 

🧺 Harvest & Post-Harvest Tracking 

Log daily cherry picking, monitor weights, and track movement to pulping stations or curing works. Monitor quality parameters, drying cycles, and processing timelines. 

 

📦 Processing & Export Module 

Manage parchment coffee processing, drying yard operations, quality grading, and bagging. Record export orders, lab reports, cupping scores, and documentation for seamless trade compliance. 

 

💰 Plantation Payroll – Region-Specific & Automated 

The Plantation Payroll module in OneBusiness ERP is designed for coffee plantations in Tamil Nadu, Kerala, and Karnataka, ensuring full compliance with local regulations and operational ease. 

  • State-Specific Wage Rates – Set wage types for casual, permanent, and seasonal workers based on region and skill grade. 
  • Output-Linked Pay – Auto-calculate wages based on cherry picking weights or time-based activities logged daily. 
  • Integrated Attendance & Bonus – Manage work hours, rest days, attendance, and incentive schemes like productivity bonuses. 
  • Statutory Compliance – Supports PF, ESI, gratuity, maternity benefits, and other mandated deductions. 
  • Payslip Generation – Generate multilingual payslips (Tamil, Kannada, Malayalam, English) with detailed breakdowns. 
  • Audit-Ready Reports – Maintain all compliance reports for inspections, union audits, and certification bodies. 
  • Advance & Settlement Tracking – Handle wage advances, festival loans, and end-of-season settlements efficiently.
 

From small family-run estates to large commercial coffee holdings, our payroll solution ensures your workforce is paid accurately and on time—with complete compliance. 

 

📊 Yield & Cost Analytics 

Evaluate per-block productivity, per-acre cost of production, cherry-to-parchment conversion ratios, and labour cost distribution. Make informed agronomic and financial decisions with real-time dashboards. 

 

📲 Mobile & Offline Support 

Enable your supervisors to capture field data, harvest weights, and labour attendance even in low-connectivity areas. Automatic sync happens once a connection is re-established. 

 

🔐 Traceability & Certifications 

Maintain traceability records from cherry to export bag. Meet the traceability needs of Rainforest Alliance, Organic, UTZ, and Fairtrade certifications effortlessly. 

 

🌐 Multi-Estate & Region Management 

Whether you manage estates across Coorg, Wayanad, Shevaroys, or Valparai—OneBusiness ERP enables you to unify operations and reporting under a single system. 

 

🌍 Sustainability & ESG Integration 

Capture and report on your estate’s water usage, pesticide applications, carbon footprint, and biodiversity practices to meet global ESG expectations. 

 

📞 Book a Demo Today 
See how OneBusiness ERP can streamline your coffee plantation operations—enhancing productivity, transparency, and profitability from bean to export.